COMPUTER/DIGITAL CAMERA CLUB

INSTRUCTIONAL INFORMATION

MAKING NEW FOLDERS and CREATING SHORTCUTS

I suggest you establish a folder scheme that will provide you with an orderly way of saving files in the future. Look at your "My Documents" directory as an office file cabinet with a number of drawers and within each drawer a hanging file folder and within each file folder a document or picture. Make it a habit to save ALL of your "Data" type files in this directory and making sub folders as required. Later if you have a CD Burner/Maker, you will easily be able to make a periodic backup disk of your "My Documents" directory. We will talk about CD Burners at another session.

A typical photo album structure shown below is an example of a suggested format.

          MY DOCUMENTS (Already a default folder)

                   MY PICTURES (Already a default folder)

                             2003 PHOTOS

                                      FAMILY PICTURES

                                      KK RV RESORT

                                      MARY’S BIRTHDAY

CREATE A NEW FOLDER

1.    Open your "My Documents" folder in your "C Drive"

2.    Right Click (RC) anywhere in a blank/white area of the directory.

3.    Move cursor over "New" then Left Click (LC) on "Folder"

4.    A new folder is displayed with the default name of "New Folder" pre selected.

5.    With the New Folder, name highlighted type in your new folder name, and then press "Enter."

You can always go back later and change whatever name you enter by merely LC once to highlight the name to be changed. LC once more and just begin typing the new name.

CREATING SHORTCUTS ON YOUR DESKTOP

It is extremely beneficial to place shortcuts on your desktop as a convenience for other documents or folders other than the various applications you may have installed.

The operating system you are using will dictate the shortcut process; WIN 95 – 98 2000 ME or XP.

For XP you must locate the file or document you wish to place a shortcut for on your desktop. As an example, we will use your "My Documents" folder.

1.    Highlight your "My Documents" folder in your "C Drive."

2.    Right Click (RC) on the highlighted name, move cursor over "Send to" icon, wait for next dialogue box to open and Left Click (LC) on "Desktop (create shortcut)." A shortcut for your My Documents folder is on your desktop and if you Double Click on the title, it will open the folder.

For the other operating systems, if I can remember correctly, the "Send to" option is not available so you must perform Step 1. above. When the dialogue box opens, LC on the "Create shortcut" icon, either of two things will occur, A note will say something to the effect that, "you cannot create a shortcut for this item but we can put one on your desktop is that okay?" LC OK or Yes.

The other action that could occur is a new file will appear at the bottom of the page entitled "Shortcut to XXXXXX." To place it on your Desktop, LC to highlight the new file, then RC and LC "Copy." Go to a blank area on your Desktop, RC, and LC "Paste shortcut" and your done.