COMPUTER/DIGITAL CAMERA CLUB

INSTRUCTIONAL INFORMATION 

EMAIL TECHNIQUES AND HINTS

AOL 9.0

Adding an Address from E-mail You Receive

1.         Double-click the e-mail containing the e-mail address(es) you want to add. The e-mail will open in a new window.

2.         Highlight (select) the e-mail address(es) you want to add to your Address Book.

3.         Click Add Address.

Notes

·           You can also add a person to your Address Book by right-clicking his or her e-mail address, then selecting Add to Address Book.

·           If you don't select an address before clicking Add Address, the address of the person who sent you the e-mail will be added to your Address Book.

·           If you select more than one address, each address will be added as a separate entry. To create a group listing, select the names you want added together as a group, and hold the CTRL key down as you click Add Address.

Creating/Editing a Mailing List Group

1.         In the Mail menu on the AOL® toolbar, click Address Book.

2.         In the Address Book window, do one of the following:

·           click Add Group to create a new group list

·           click an existing group list once to select it, then click Edit to modify the information for that group

3.         In the Manage Group window, type (or edit) the name of the group in section 1.

4.         In section 2, select contacts to add to the group from the Contact List on the left (a list of all names in your Address Book) and click Add, or select contacts to remove from the group list on the right and click Remove.

5.         In section 3, type additional e-mail addresses (that are not already in your Address Book) to add to the group. Type a comma after each e-mail address you want to add.

6.         In section 4, click Yes or No, to share the group (at Groups@AOL).

7.         Click Save.

Using Your Address Book to Send E-mail

1.         On the Mail menu on the AOL toolbar, click Address Book.

2.         In the Address Book window, select the contact to whom you want to send e-mail. (If you want to send e-mail to more than one person, hold down the CTRL key as you select additional contacts.)

3.         Click Send, and then do one of the following:

·           Choose Send To to open the Write Mail window and copy the selected name(s) to the Send To: box. For contacts with more than one e-mail address, the screen name or e-mail address you have designated the "primary e-mail" address is used.

·           Choose Copy To to open the Write Mail window and copy the selected name(s) to the Copy To: box, so you can CC: the selected names.

·           Choose Blind Copy to open the Write Mail window and copy the selected name(s) to the Copy To: box, where they are listed in parentheses. When a recipient reads the message, the names of any recipients who were listed in parentheses won’t appear in the Copy To box.

Notes

·           Hold down the Shift key and click two non-adjacent addresses or groups to select all items in between.

·           Hold down the CTRL key and click a selected item to undo the selection.

OUTLOOK EXPRESS 6.0

To create a group of contacts

You can create a single group name (or alias) to use when sending a message to several contacts at once. Simply create a group name and add individual contacts to the group. Then, just type the group name in the To box when you send e-mail.

1. In the Address Book, select the folder in which you want to create a group. Click New on the toolbar, and then click New Group.

2. The Properties dialog box opens. In the Group Name box, type the name of the group.

3. There are several ways to add people to the group:

   • To add a person from your Address Book list, click Select Members, and then click a name from the Address Book list.

   • To add a person directly to the group without adding the name to your Address Book, type the person's name and e-mail address in the lower half of the Properties dialog box, and then click Add.

   • To add a person to both the group and your Address Book, click New Contact and fill in the appropriate information.

   • To use a directory service, click Select Members, and then click Find. Select a directory service from the drop-down list at the end of the text box.
     After finding and selecting an address, it is automatically added to your Address Book.

4. Repeat for each addition until your group is defined.

Note

• To view a list of your groups separately from the Address Book listings, in the Address Book, on the View menu, make sure that Folders and Groups is selected.

• You can create multiple groups, and contacts can belong to more than one group.

To add names directly from e-mail messages to your Address Book

You can set up Outlook Express so that when you reply to a message, the people you reply to are automatically added to your Address Book. In addition, any time you send or receive a message in Outlook Express, you can add the recipient's or sender's name to your Address Book.

To add all reply recipients to your Address Book

1. In Outlook Express, on the Tools menu, click Options.

2. On the Send tab, click Automatically put people I reply to in my Address Book.

To add an individual name to your Address Book from Outlook Express

• In a message you are viewing or replying to, right-click the person's name, and then click Add to Address Book.

• In the message list of your Inbox or other mail folder, right-click a message, and then click Add Sender to Address Book.